Voting Procedure for Officers [28 August 2009]

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Voting Rules for the Selection of IRC Officers
International Radiation Commission [28.August.2009]
These guidelines were approved at the IRC Business Meeting, Montreal, 24 July 2009.

[From IAMAS Statutes and Regulations] Each Commission will elect a President and a Secretary from among their membership; and a Vice President may also be elected if the Commission desires; their terms of office will normally be for one four-year term. They will be eligible for re-election for one additional term. Officers will be from adhering nations.

  1. Nomination of a Candidate for President
    1. IRC Presidents normally serve for a single four-year term. During the first month of the fourth and last year of a term, the sitting IRC President forms a Nominating Committee of two or more additional individuals consisting of Honorary members who are past Presidents of the IRC. If there is not a sufficient number of Honorary members, the President can invite regular members to serve on the Nominating Committee with the provision that they recuse themselves as potential candidates.
    2. The sitting IRC President and the Nominating Committee select one new candidate for President. Their selection is made by consensus. If consensus is not possible, then the President and the Nominating Committee vote on a specific potential candidate and the selection is by simple majority of the committee. In the case of a tie, the vote of the sitting President determines the outcome for that specific potential candidate.
  2. Nomination of a Candidate for Vice-President and a Candidate for Secretary
    1. Once a candidate for President has been determined, the Nominee for President joins with the sitting President and the Nominating Committee to select a Nominee for Vice-President and a Nominee for Secretary. Their selections are made by consensus if possible, or by vote if necessary. In the case of a tie, the Nominee for President determines the candidate for the role under consideration.
  3. Election of the President and His/Her Slate of Vice-President and Secretary
    1. Business Meeting Election Rule. The election of a new President of the IRC must be an item on the agenda of the last IRC business meeting of a membership term, held normally during the International Radiation Symposium of that year. The Nominee for President is presented to members in attendance at the IRC business meeting. The Nominee for President in turn presents his or her "slate" of nominees for Vice-President and Secretary, followed by discussion and then a vote of all members present at the business meeting for or against electing the Nominee as the new President for the following term. Each member has one vote. The new President is elected by a simple majority of affirmative votes. In the case of a tie, the vote of the sitting IRC president decides the outcome of the election.
    2. President-Elect Declaration and Transfer. If the Nominee for President is elected, then his or her nominees for Vice-President and Secretary are automatically elected. If the Nominee for President is not elected, then his or her nominees are also not elected. There are no separate votes for Vice-President and Secretary.
    3. Contingency Election. If the Nominee for President is not approved then steps A.2 and B.1 above must be reiterated at a time subsequent to the business meeting. Once a new Nominee for President and his or her slate of Nominees for Vice-President and Secretary are determined, the slate must be presented to the full membership for a vote. Votes may be collected by any effective means of communication. This process must occur in a timely manner, with the announcement of a new slate and election taking place as soon as possible after the IRC Business Meeting.
  4. Officers of the IRC Board
    1. The full slate of officers selected by the above process (outlined in I.A, I.B, and I.C) shall be declared elected, and announced to the full membership and to the officers of IAMAS by any effective means of communication.In the case where the President cannot fulfill his or her duties, then the Vice President will become the Acting President and in turn appoint an Acting Vice President.